Base Flows
Trusted by Fortune 500 pharma, NBA franchises, and growing teams across the Americas and Europe. We build custom portals, dashboards, and internal tools on Softr, Airtable, and Make. Premium partner working from Buenos Aires and Los Angeles.
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Most of our clients come to us at an inflection point: a manual process is breaking, a vendor solution is too rigid, or a tool that worked at 10 users falls apart at 100. We build the system that fits.
What we build
- Portals: customer, client, member and partner portals that replace email chains and shared drives, including self-service B2B portals and mobile-first PWAs.
- Internal tools and dashboards: CRMs, sales pipelines, lead management, KPI dashboards, reporting and operational back-offices.
- Operations and workflow systems: invoicing and billing, scheduling, workforce and rotation management, case management, approval and review flows, job boards, inventory, and grant or application platforms.
- Integrations, automation and AI: connecting the tools your team already uses, with AI copilots and conversational agents embedded directly in the portal.
Stack and integrations
Our core stack is Softr, Airtable and Make. We also build with Softr Databases and Softr Workflows.
Data sources: Airtable, Softr Databases, Google Sheets, Supabase, monday.com, HubSpot and REST API.
- Payments and billing: Stripe.
- CRMs: HubSpot, Pipedrive, Zoho and GoHighLevel.
- Communications: Slack, Gmail, Intercom, Crisp, Twilio and Brevo.
- Documents and e-signature: DocuSign, PDFMonkey, PDF.co, Documint, iLovePDF and Google Docs.
- Forms: Typeform, Jotform, Tally, Fillout, Cognito Forms and Google Forms.
- Scheduling: Calendly and Cal.com.
- Commerce and web: Shopify, WordPress and Bubble.
- Analytics: Google Analytics, Fathom and Hotjar.
- Google Workspace: Drive, Calendar and Maps.
We automate with Make, Zapier and n8n, and build AI features with OpenAI, Anthropic Claude and ElevenLabs. When the project needs more than an existing integration provides, we work with REST APIs and custom code.
Industries we serve
Pharmaceuticals and healthcare; financial services and banking; sports and entertainment; media and communications; retail and food and beverage; manufacturing; real estate and construction; professional services and consulting; information technology and telecommunications; non-profit and government; education; hospitality and travel; transportation, energy and agriculture; automotive, home services and local business.
How we work
Discovery workshop, data model first, short sprints with working demos, and a handoff with training and documentation.
What clients say
“Highly communicative, detail-oriented, and efficient, saving us time and improving results.”
Winta Desta, Director of Player Growth & Support, Memphis Grizzlies
we build it, you own it
Portfolio
Accounting-Firms Self-Service Portal & Returns Tracker
Returns tracker for the 50+ CPA firms served by Intuit's trusted tax support partner.
Global EdTech Resource Map
The Global EdTech Resource Map is DOHE's public directory of 1,000+ organizations that help EdTech startups grow, from investors and accelerators to associations and awards. Built on Softr and Airtable, it pairs search and eight filters with detailed profiles, expert review and automatic logos, and drew 10,000+ page views in its first month.
Workforce & Rotation Management Platform
PharmaShift gives a Fortune 500 pharmaceutical company's pharmacy team one portal to plan daily rotations across ISO 7 and ISO 8 clean room positions, clock in and out, and track punctuality. Make auto-assigns positions from past shifts, and Vibe Coding dashboards show rotation balance and attendance. Built on Softr and Airtable.
Invoicing & Client Management Portal
ACR Dumpsters is a nationwide waste broker that sells roll-off dumpsters and recurring service through local haulers. Base Flows built its operating system on Softr, Airtable, Zapier, n8n, Fillout and Stripe: a portal where customers order service, track job sites and pay invoices, plus an internal hub for dispatch and billing.
Mental Health & cognitive-behavioral therapy practice app
Insight CBT – An AI-driven therapy and wellbeing platform built with Softr, Airtable, and Make to help users practice cognitive-behavioral therapy through structured modules and automated engagement.
Solar Projects Management Platform
Solar Projects Management Platform developed for an Ireland-based renewable energy company. Built on Airtable, Softr, and n8n, it unifies project tracking, document management, and client communication in one scalable system.
Production & Quality Records System
A comprehensive digital system designed to centralize Isamar’s production data, automate quality control tracking, and streamline shift communication across multiple manufacturing processes.
Regulatory Submissions Tracking Tool
A centralized system built to help AS&A manage and monitor all regulatory filings submitted on behalf of their clients, replacing scattered spreadsheets and manual updates with a unified workflow and automated follow-ups.
Morelos Government
The Government of the State of Morelos, Mexico, builds its internal apps on Softr through its Digital Transformation Agency. Base Flows works alongside the agency's team, helping build apps and keeping them running. Together they moved paper and spreadsheet processes into apps for public works, field registration, IT equipment and staff training.
Ascension Lab - Coaching Application Portal
Custom coaching portal built with Softr and Airtable featuring an automated scheduling system, member authentication, and Make.com integrations for a high-ticket coaching program serving agency owners and online entrepreneurs.
Give to Your Community. Win Big. Every Month.
A 50/50 monthly raffle platform that helps Irish community groups generate reliable recurring funding. Supporters pay €5/month for a chance to win cash prizes, with half going to the prize pot and half directly to their chosen local charity.
Tax File Migration Portal
A pilot portal for accountants to manage tax return migrations between platforms. Features include a dashboard with real-time metrics, dynamic checklists that adapt based on return type, conditional logic to guide users through each step, and built-in time tracking with automatic timers and manual session logging.
AED Sentinel Installation Wizard
Smartphone wizard that field installers use to register, photograph and verify every AED camera on site.
Path2Scratch: The Pursuit
Mobile-first PWA for a season-long golf competition founded by NFL quarterback Cooper Rush. Built on Softr, Airtable, and Stripe, it features personalized dashboards, a gamified goal-tracking system ("Journey Caddy"), tiered leaderboards, milestone badges, and Free/Premium subscription tiers. Vibe Coding powers custom React components including interactive performance charts and mini-games.
EcoHub Customer Portal
EcoHub is the customer portal of EcoEnclose, one of the top sustainable packaging companies in the U.S. Every customer sees only their own orders, invoices, SKUs and Store & Ship inventory, tracks each order through production and reviews proofs. Built on Softr, Softr Databases and Vibe Coding, with n8n syncing NetSuite and monday.com.
Child's Play Grant Portal
A grants platform for Child's Play, the gaming nonprofit founded by the creators of Penny Arcade. Hospitals apply with their data pre-filled, and a team of six scores, ranks against the budget, sends DocuSign agreements and prepares disbursements on Softr and Softr Databases, with Equipment Grant review cut from three weeks to one.
Cresa ProjectHub
Cresa is the world's largest occupier-only commercial real estate firm, and until 2026 its new-business pipeline lived in a Smartsheet that only covered pursuits, plus email threads, Excel trackers, and individual memory. ProjectHub now gives 750+ team members one place to manage pursuits, client work, and internal initiatives, with role-based views for six personas and reporting that leadership pulls on demand. Built entirely on Softr, with Softr Database, Softr Workflows, and custom Vibe Coding components.
MWarketplace Shortlist Builder
MWarketplace is a power infrastructure marketplace for AI/HPC data centers and Bitcoin mining sites across the US. Client shortlists used to take half an hour of copy-pasting into Word docs. Now brokers pull sites from the live catalog, add off-platform listings with PDFs, and share a branded, login-free worksheet where clients leave feedback directly. Under a minute per shortlist, built on Softr and Airtable with Vibe Coding.
NH Mom Hub
NH Mom Hub is Dartmouth Health's statewide platform connecting New Hampshire families with perinatal mental health care. Built on Softr and Airtable in two months, it pairs a need-based directory of 679 resources with a self-service provider portal, closed-loop referral tracking, and an AI Navigator that drafts personalized resource guides.
NBA Player Family Portal
A family services portal for an NBA franchise. Player and staff families request arena credentials, parking, hotels, flights and car service in one guided flow and follow each request in its own thread. Family services runs approvals and the season from a command centre, and a tablet desk checks families in on game night.
Nuestras Raíces Submission Portal
Nuestras Raíces is Instituto Fe y Vida's platform for young Latino Catholics to share writing, visual art and music. Built on Softr in 10 weeks, it pairs a public site in four languages with a guided submission flow, e-signed releases, an admin review workspace and a gated, weighted judging process.
Expense Reconciliation App
Recon Desk is where ENVOYS field staff and HQ reconcile what they spend on school trips in 32 countries. Built on Softr and Airtable with Vibe Coding, it splits card charges, program cash and personal funds across programs and accounting categories, in local currency and with receipts. The team edits its own options, categories and screens.
First Gen Benefits Operations Platform
An operations platform for First Gen Financial Group, which runs supplemental benefits for employers' hourly workforces. Built on Softr and Airtable with Vibe Coding, it onboards new employers from DocuSign to census, turns every benefits change into customer success tasks and checks each month's payroll against the roster.
Vocational Guidance Operations Discovery
A vocational guidance organization with fifty years of history runs its programs across a portal, spreadsheets, forms and folders. In two weeks we interviewed the counselors who run the process, mapped one journey per role, and marked where time and clarity get lost. The team ended with one validated picture of its own operation.
LPG World Cup Prode
A custom World Cup prediction game for a private group of 18 players, built on Softr and Airtable with Vibe Coding. Players call all 104 matches, spend three kinds of power cards on each other and follow a table that recalculates itself after every result. The group submitted 1,826 predictions, 97.5% of every prediction that was possible.
Student Orientation Portal
Orientation portal that takes IB students from questionnaire to a ranked degree shortlist.
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