Volunteer Form Template

Overview

This free Volunteer Form template is a helpful tool for nonprofits, schools, and event organizers to gather key details from potential volunteers — without juggling paper forms, spreadsheets, or email threads.

It helps you capture availability, emergency contacts, experience, and consent, all in one place. The template includes a sample database where all form submissions are stored, making it easy to manage and review volunteer data in real time.

Why use this volunteer form template?

• Centralized records: All form data syncs directly to Airtable (or another data source), so you can keep everything organized.
• Consent and agreements: Easily collect digital signatures and consent for participation, safety, or photo release.
• Availability tracking: Let volunteers select preferred dates, times, and frequency to simplify scheduling.

Who is this volunteer form template for?

This template is great for any organization that relies on volunteers and needs a streamlined way to manage signups:

• Nonprofits: Collect volunteer interest forms for events, community outreach, or long-term opportunities.
• Schools & PTAs: Coordinate parent volunteers for field trips, lunch programs, or school events.
• Event planners: Recruit and organize volunteers for festivals, conferences, or sporting events.
• Community centers: Capture skills, schedules, and contact details to match volunteers with local programs.