Visitor Management System Template

Streamline the process of checking in and managing visitors within an organization or office.

Use template Preview

Data sources supported

Resources

Tutorial

Watch implementation

Overview

This free template helps you build a professional visitor management system using your existing data — no coding required. Replace manual check-ins and paper logs with a centralized app that keeps your visitor information organized, searchable, and accessible in real time.

It includes a sample database so you can quickly see how to structure your data for this use case. You can also connect it to other data sources supported by Softr, such as Google Sheets, Notion, monday.com, HubSpot, and more.

Why use this visitor management template

Track every check-in and action: Know exactly who visited, when, and why, without chasing emails or sticky notes.
Add team notes and visitor history: Log important notes and updates for each visitor, so your team stays in sync.
Speed up your front desk operations: Automate your sign-in process and reduce admin overhead.

Template features:

Role-based access
Restrict access to visitor data by role — so only admins or approved team members can view or edit sensitive information.
Visitor directory and profiles
Create detailed records for each visitor, including contact details, visit history, notes, and more.
Real-time visitor tracking
View who’s on-site, who’s expected, and recent activity — all from a single dashboard.
Search and filter functionality
Quickly find specific entries or filter visitors by name, date, company, or visit status.
Secure note sharing
Let your team add internal notes to each visitor profile for better coordination.
Mobile-friendly experience
Works seamlessly across desktop, tablet, and mobile — ideal for teams on the go or working from a front desk kiosk.

Who is this visitor management template for?

This template is ideal for any organization that needs a reliable way to manage guest access and keep track of in-office visits. Perfect for:

Startups and coworking spaces: Manage daily foot traffic with an efficient digital logbook.
Corporate offices: Improve security and record-keeping without added manual effort.
Educational institutions: Monitor student or guest visits to admin buildings.
Clinics and wellness centers: Simplify appointment check-ins and manage visitor flows.

“What we love most about Softr is the instantaneous, customizable power a no-code platform allows.”

David Malbin

Founder, Integral Ed

How to set up your visitor management system template

1
Click Use template: Sign up or log in to your Softr account (it’s free, no credit card required!)
2
Connect and map your data: Connect to any of 14+ data sources (like Airtable, Google Sheets, HubSpot, Notion, and more) in just a few clicks. Map your data to replace mock content in pre-set fields and pages.
3
Customize logic and branding: Adjust layouts with drag-and-drop. Set user groups and permissions to control access, then style everything to match your brand.
4
Go live in minutes: Your visitor management system is ready! Publish and share the URL with your clients to start collaborating.

Frequently asked questions

Do I need a Softr account to use the template?
Yes, you’ll need a Softr account to use this template. You can get started with a free plan, and there’s no credit card required.
Can I use this template with Google Sheets or Notion instead?
Yes. While this template comes with a sample database, you can connect it to other Softr-supported data sources, including Google Sheets, Notion, HubSpot, ClickUp, and more.
Can I customize the fields and workflows?
Absolutely. You can add or remove fields, create custom workflows, and tailor the layout to your office needs.
Can I add form submissions or file uploads?
Yes. Softr lets you build customizable forms that allow you to collect additional data or attachments during check-in.