Project Management Template

Manage projects, tasks, and files to keep your team aligned.

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Overview

This free project tracker template helps you create a centralized hub for managing tasks, deadlines, and team communication — without spreadsheets or scattered tools.

It comes with a sample database to show you how to structure your project and task data, and works with any Softr-supported data source, including Airtable, Google Sheets, Notion, monday.com, and more.

Why use this project management template

Streamline team communication: Track projects, assign tasks, and share updates — all in one place.
Let each teammate focus on what matters: Team members only see the tasks, views, and data relevant to their role.
Get started fast, scale over time: Use the included workflows or customize the template to fit your processes as they evolve.

Template features:

New project creation
Add a new projects, along with its details, tasks, and the people involved.
Easy editing
Team members can edit project details, task status, and more based on their roles and visibility.
Calendar and Kanban views
Visualize tasks in the way that works best for your team — by due date or workflow stage.
In-line commenting
Comment directly on tasks to centralize communication and reduce back-and-forth across different platforms.
Team directory
Keep everyone connected with a built-in directory of teammates and their contact details.
Works on any device
Allow users to access the platform from any device with a fully responsive design. You can even turn your app into a downloadable mobile app with Softr's PWA feature.

Who is this project management template for?

This template is perfect for any team looking to collaborate more effectively, stay organized, and reduce project chaos. Common use cases include:

Marketing & creative teams: Plan campaigns, assign creative tasks, and monitor deadlines, both internally and with clients (especially if you need a front-end for your internal project management tool, be it Airtable, Notion, or monday.com)
Operations & admin teams: Organize internal projects, SOPs, and recurring workflows with full visibility.
Agencies & freelancers: Coordinate client projects, assign deliverables, and keep work on schedule.
Remote & hybrid teams: Share a single source of truth so everyone knows what’s happening — no matter the time zone.

“We thought we'd need developers, a product manager, and UX designers before launching a new project management system. With Softr, we built it ourselves in weeks.”

Natalie Neumann

COO, Designity

“What we love most about Softr is the instantaneous, customizable power a no-code platform allows.”

David Malbin

Founder, Integral Ed

How to set up your project management system template

1
Click Use template: Sign up or log in to your Softr account (it’s free, no credit card required!)
2
Connect and map your data: Connect to any of 14+ data sources (like Airtable, Google Sheets, HubSpot, Notion, and more) in just a few clicks. Map your data to replace mock content in pre-set fields and pages.
3
Customize logic and branding: Adjust layouts with drag-and-drop. Set user groups and permissions to control access, then style everything to match your brand.
4
Go live in minutes: Your project management system is ready! Publish and share the URL with your clients to start collaborating.

Frequently asked questions

Can I customize the task statuses or views?
Yes — you can fully customize task fields, filters, and layouts to match your team’s workflows. Use Calendar, Kanban, or List views depending on your needs.
What data sources does this project management template support?
You can use Airtable, Google Sheets, Notion, HubSpot, monday.com, and more. The template comes with a sample database, but it can easily be adapted to your preferred data source.
Can team members comment or collaborate directly in the tracker?
Yes — the template includes comment blocks so team members can communicate on specific tasks or projects without leaving the app.