Project Budget Tracker Template

Overview

This free template lets you build a custom project budget tracker on top of your existing data, so you can monitor project hours and resource allocation without relying on manual spreadsheets or scattered tools.

It comes with a sample database that shows exactly how to structure your data for time tracking and project budgeting—but you can use any Softr-supported data source, including Google Sheets, Notion, monday.com, and more.

Why use this project budget tracker template

• Enable real-time budget tracking: See how much time is being logged per project and identify where resources are being spent.
• Give teams visibility without compromising control: Role-based access ensures employees, managers, and admins only see what’s relevant to them.
• Stay flexible as your workflows evolve: Whether you're tracking hours, managing teams, or allocating resources—this template grows with you.

Who is this project budget tracker template for?

This template is perfect for any team or business that bills by the hour, juggles multiple clients, or wants better visibility into project-level resource usage. Common use cases include:

• Agencies & freelancers: Track billable time by client and ensure you’re staying within scope.
• Consulting firms: Assign consultants to projects, monitor utilization rates, and log hours easily.
• Construction & field teams: Allocate crews across jobs, track time on site, and monitor project hours from the field.
• IT & ops teams: Manage internal projects, resource requests, and staffing plans with one shared view.
• HR & recruiting teams: Track recruiter time across roles or departments and allocate resources accordingly.