Inventory Management Template

Track stock, manage suppliers, and streamline purchase and sales orders — all in one place.

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Overview

This free template helps you build a custom inventory management system to track inventory, manage suppliers, and improve stock and order workflows.

It includes a sample database so you can see exactly how to structure your data, but it’s flexible enough to use with any Softr-supported data source (including Google Sheets, Notion, monday.com, HubSpot, and more).

Why use this inventory management template

Avoid messy shared spreadsheets and manual stock counts: Track inventory in real time from one system and reduce errors from outdated records.
Get clear visibility across stock, orders, and suppliers: Everyone sees what they need based on their role — no more siloed systems.‍
Built to scale with your team: Use only the workflows you need now, and customize as you grow.

Template features:

Role-based access
Different user groups and permission levels for warehouse managers (admins) and sales managers, so each person sees only the tools and information they need.
Inventory tracking
Display product listings with images, current stock count, units sold, and more, with automatic updates based on order activity.
Order management
Create and manage inbound stock from suppliers (warehouse managers) and track outbound product orders to customers (sales managers). Order detail pages include line items, payment terms, and delivery status.
Supplier and customer directory
Store supplier details, contact info, and purchase history in one place for quick reference, with the ability to easily add and update information.
Reporting & dashboards
Dashboards pull in revenue and order stats for real-time performance visibility.
Works on any device
Allow users to access the system from any device with a fully responsive design. You can even turn your app into a downloadable mobile app with Softr's PWA feature.

Who is this inventory management template for?

This template is designed for small to mid-sized warehouse-based businesses that need a simple way to track inventory, manage suppliers, and process purchase and sales orders — without a custom-built system. Ideal for:

Retailers & ecommerce businesses: Track products, SKUs, and orders from your warehouse in real time — whether you sell online or in store.
Wholesalers & distributors: Monitor inventory levels, streamline reordering, and manage supplier relationships.
Light manufacturers: Manage components, raw materials, and finished goods in one central hub.
Field service & repair teams: Track tools, replacement parts, and stock availability across multiple sites.‍

“What we love most about Softr is the instantaneous, customizable power a no-code platform allows.”

David Malbin

Founder, Integral Ed

How to set up your inventory management system template

1
Click Use template: Sign up or log in to your Softr account (it’s free, no credit card required!)
2
Connect and map your data: Connect to any of 14+ data sources (like Airtable, Google Sheets, HubSpot, Notion, and more) in just a few clicks. Map your data to replace mock content in pre-set fields and pages.
3
Customize logic and branding: Adjust layouts with drag-and-drop. Set user groups and permissions to control access, then style everything to match your brand.
4
Go live in minutes: Your inventory management system is ready! Publish and share the URL with your clients to start collaborating.

Frequently asked questions

I’ve never built an inventory management app before. Where do I start?
Start by clicking “Use Template” to copy this pre-built app into your Softr workspace. It includes sample data and a guided setup, so you can launch quickly even if you’re not technical.
Do I need a Softr account to use the template?
Yes, you’ll need a free Softr account. You can sign up in minutes and use the template right away — no credit card required.
What data sources does this template support?
Softr connects to Airtable, Google Sheets, Notion, HubSpot, monday.com, SQL databases, and more. The template includes a sample database that you can adapt for your preferred tool.
Can I customize the template for my business?
Yes — you can customize the fields, structure, and design to fit your workflows. Rename tables, add new views, or update the layout with drag-and-drop building blocks.
Why do I need an inventory management system?
If you're selling any kind of physical products, then adopting an effective inventory management system that fits your business keeps stock levels accurate and improves decision making.