Freelancer Management Template

Manage freelancer profiles, assign tasks, track invoices, and make collaboration easier.

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Overview

This free template helps you build a custom freelancer management system using your existing data, so you can move beyond spreadsheets and scattered email or chat communications.

It comes with a sample database to show how to structure freelancer profiles, projects, and invoices. But it’s flexible enough to work with any Softr-supported data source, including Google Sheets, Notion, monday.com, and more.

Why use this freelancer management template

Replace spreadsheets with a scalable system: Organize freelancer info, projects, and payments in one clean interface.
Assign access by role: Managers, employees, and freelancers each see only the info they need—nothing more.
Speed up onboarding and task assignment: Let freelancers apply, create profiles, and start work with minimal admin overhead.

Template features:

Role-based logins and permissions
Give different access to HR, managers, and freelancers to keep everything secure and relevant.
Freelancer directory
Maintain an organized list of freelancers with bios, skills, and availability.
Task and project tracking
Assign projects and tasks to freelancers, and let them see their active assignments.
Invoice management
Freelancers can upload invoices directly, and managers can approve and pay them—no chasing needed.
Feedback and reviews
Let employees and HR leave reviews on completed freelancer work to keep quality high.
Search and filter tools
Easily find the right freelancer for the job using filters like skills, location, or past projects.

Who is this freelancer management system for?

This template is ideal for any team that works with independent contractors, freelancers, or part-time contributors. It’s especially useful for:

HR and recruiting teams managing talent pipelines
Agencies hiring freelancers for client projects
Startups scaling flexible teams without building internal tools from scratch
Operations teams streamlining contractor payments and approvals
Consulting firms with rotating external collaborators

“What we love most about Softr is the instantaneous, customizable power a no-code platform allows.”

David Malbin

Founder, Integral Ed

How to set up your freelancer management portal template

1
Click Use template: Sign up or log in to your Softr account (it’s free, no credit card required!)
2
Connect and map your data: Connect to any of 14+ data sources (like Airtable, Google Sheets, HubSpot, Notion, and more) in just a few clicks. Map your data to replace mock content in pre-set fields and pages.
3
Customize logic and branding: Adjust layouts with drag-and-drop. Set user groups and permissions to control access, then style everything to match your brand.
4
Go live in minutes: Your freelancer management portal is ready! Publish and share the URL with your clients to start collaborating.

Frequently asked questions

Do I need a Softr account to use this template?
Yes. You can get started with a free Softr account—no credit card needed. To use the sample data, you’ll also need a free Airtable or Google Sheets account.
Can freelancers apply directly through the portal?
Yes. The template includes a built-in application form that you can customize and share with external freelancers.
Can I customize the branding and domain?
Absolutely. Update the colors, text, and design elements—or white-label the entire experience with your own custom domain.
Can freelancers see their assigned tasks and upload invoices?
Yes. Freelancers can log in to view their assigned projects and submit invoices directly through the portal.
Can I add more features later?
Definitely. You can expand the template with additional pages, workflows, and integrations as your needs grow.