Equipment Tracker Template

Overview

This free equipment tracker template helps you build a fully functional internal tool to manage equipment inventory and request workflows. Use the included database to get started quickly (and see how data is structured for this use case). Or connect to another supported data source like Google Sheets, Notion, HubSpot, or monday.com.

Why use this equipment tracker template

• Ditch the manual spreadsheet updates: See what’s in use, what’s available, and who’s using it at a glance.
• Streamline the request and approval process: Let employees submit requests and managers review and approve them, all in one place.
• Support multiple user roles and permissions: Ensure team members and managers only see the equipment and workflows that apply to them.

Who is this equipment tracker template for?

This template is ideal for any organization that shares equipment across teams or departments. Common use cases include:

• Construction companies: Track borrowed tools, vehicles, and site equipment across projects and job sites.
• Retail & facilities teams: Manage inventory of shared devices, signage, or fixtures.
• Creative agencies & studios: Assign and monitor camera gear, laptops, or production equipment.
• IT & office managers: Streamline internal requests for monitors, laptops, and shared tech.
• Event teams: Track AV gear, signage, and staging equipment across multiple events or venues.