Employee Directory Template

Manage team contacts and info, and allow employees to submit requests.

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Overview

This free template helps you build a searchable, mobile-friendly employee directory on top of your existing data — no complex setup required.

It includes a sample database so you can see exactly how to structure your employee records, but it’s flexible enough to use with any Softr-supported data source (including Airtable, Google Sheets, Notion, monday.com, HubSpot, and more).

Why use this employee directory template

Keep everyone on the same page: Store and manage employee details — like roles, departments, bios, and contact info — in a single source of truth.
Support self-service: Enable employees to update their own info or submit requests (like time off) without emailing HR.
Built to scale with your org: Easily adapt the template to support contractors, departments, or locations as your team grows.

Template features:

Role-based access
Create different user groups for managers and employees, allowing you to show different information and edit options depending on who is logged in.
Employee information
Provide a contact directory of your company’s employees and contractors, divided into departments.
New employee forms
Give new users a form to fill out and have them automatically added to the directory, with all the relevant information.
Time off and update requests
Use built-in forms to submit time off requests or update personal profiles, reducing admin back-and-forth.
Search & filtering
Allow users to find the person they’re looking for in seconds with a powerful search functionality.
Works on any device
Allow users to access the platform from any device with a fully responsive design. You can even turn your app into a downloadable mobile app with Softr's PWA feature.

Who is this employee directory template for?

This template is ideal for fast-moving teams and growing companies that want a simple, no-code way to organize and access team information. Great for:

People Ops & HR teams: Maintain up-to-date employee info and reduce repetitive questions.
Startups & agencies: Keep internal contacts organized as your team expands.
Remote & distributed teams: Help everyone stay connected, no matter where they work.
Consultants & contractors: Manage both full-time staff and external collaborators in one place.

“What we love most about Softr is the instantaneous, customizable power a no-code platform allows.”

David Malbin

Founder, Integral Ed

How to set up your employee directory template

1
Click Use template: Sign up or log in to your Softr account (it’s free, no credit card required!)
2
Connect and map your data: Connect to any of 14+ data sources (like Airtable, Google Sheets, HubSpot, Notion, and more) in just a few clicks. Map your data to replace mock content in pre-set fields and pages.
3
Customize logic and branding: Adjust layouts with drag-and-drop. Set user groups and permissions to control access, then style everything to match your brand.
4
Go live in minutes: Your employee directory is ready! Publish and share the URL with your clients to start collaborating.

Frequently asked questions

What is an employee directory?
An employee directory is a centralized list of team members with key information like name, title, department, contact details, and more.
Can I customize the fields in this directory?
Yes — all fields are fully customizable. You can display birthdays, start dates, bios, locations, Slack handles, and more.
Does this template support mobile use?
Yes, your team can access the directory from any device with a responsive design that works great on mobile.
Can employees submit time off requests?
Yes, you can enable a form for request submissions — or build out additional forms as needed.
Can I control who can see or edit information?
Yes, with user groups and permissions, you can limit access by role (admin, manager, employee) or other conditions.