Employee Availability Form Template

Gather employee availability preferences, time-off requests, and shift availabilities.

Use template Preview

Data sources supported

Resources

Tutorial

Watch implementation

Overview

This employee availability form template helps you gather employee availability, time-off requests, and shift preferences — and store the data in one organized place.

Whether you’re building weekly schedules, assigning shifts, or managing staffing gaps, this form helps you streamline communication and avoid scheduling conflicts.

It includes a sample database to centralize responses and make it easy to review, filter, and act on availability data in real time.

Why use this employee availability form template

Simplify shift planning: Collect staff availability and time-off requests in one place so you can create conflict-free schedules faster.
Flexible for any team: Whether you manage a retail store, restaurant, or customer support team, this form can adapt to your hours, roles, and policies.
Syncs with your existing tools: Connect the form to Airtable or Google Sheets for seamless data capture, scheduling automation, and reporting.

Template features:

Customizable form
Create a flexible form with the fields your team needs — from availability by day to preferred shift types and time-off requests.
Multi-step form experience
Break the form into clear, digestible steps so it’s easy for employees to complete.
Step and section logic
Use conditional logic to show or hide fields based on employee type, role, or response. Keep the form focused and relevant for each person.
2-way data sync
All responses are automatically stored in your connected data source, so you can track availability, flag conflicts, and build better rosters.
Responsive design
Whether employees are filling out the form from a laptop or mobile phone, they’ll get a seamless experience.
Thank you page
Add a thank you page to personalize the experience and let employees know what happens next, whether it's confirmation of submission or a follow-up from a manager.

Who is this employee availability form template for?

This template is ideal for any team that needs to simplify shift scheduling and employee communication. Here’s how different teams can use it:

Retail and hospitality teams: Let employees submit their weekly availability and time-off requests in advance, so managers can build accurate schedules without chasing people down.
Customer support teams: Gather preferred shift windows and coverage gaps to optimize 24/7 scheduling and reduce burnout.
Field service companies: Capture technician availability, travel restrictions, and time-off plans to coordinate jobs and dispatching more effectively.
Healthcare and clinics: Stay on top of staff preferences and availability across rotating schedules, specialties, and part-time roles.
Nonprofits and volunteer organizations: Let volunteers share when they’re free to help — and use filters to match availability with event needs.

“What we love most about Softr is the instantaneous, customizable power a no-code platform allows.”

David Malbin

Founder, Integral Ed

How to set up your employee availability form template

1
Click Use template: Sign up or log in to your Softr account (it’s free, no credit card required!)
2
Connect and map your data: Connect to any of 14+ data sources (like Airtable, Google Sheets, HubSpot, Notion, and more) in just a few clicks. Map your data to replace mock content in pre-set fields and pages.
3
Customize logic and branding: Adjust layouts with drag-and-drop. Set user groups and permissions to control access, then style everything to match your brand.
4
Go live in minutes: Your employee availability form is ready! Publish and share the URL with your clients to start collaborating.

Frequently asked questions

What is an employee availability form?
An employee availability form helps businesses collect and track when employees are available to work. It often includes preferred days and times, unavailable dates, and recurring restrictions — so you can create smarter, conflict-free schedules.
What data sources can I use this form with?
The template comes with a sample database to get you started, but you can also connect it to Google Sheets or any other Softr-supported data source — including Notion, HubSpot, ClickUp, SQL databases, and more.
Why use conditional logic in availability forms?
Conditional logic helps you tailor the form based on role, region, or employment type. For example, part-time employees can skip irrelevant sections, or managers can enter different shift preferences. It keeps forms shorter, easier to fill out, and more relevant.
Is this employee availability form customizable?
Yes, every part of the form can be customized. You can edit field types, update form logic, adjust branding, and even add a custom thank you page. It’s designed to fit your unique scheduling process.